Increasing office efficiency and improving employee productivity can be challenging. However, offices that take the tie to unclutter and reduce paper- based processes will see a quick improvement. Not only is this good for the environment, but it will increase efficiency and security. Here are a few ways to boost efficiency with your document management system:
Add a scanner to each workstation.
By doing this, employees can keep their daily documents under control and scan them at the end of the day. By scanning all documents, the office will no longer have to utilize filing cabinets and on premise storage. Along with more space, this gives employees instant access to documents and quick processing of documents. Improving this process will create more time for interacting with customers and improving relationships.
Employees should create a file that can be electronically shared to those who need to access, rather than print documents. This saves time that it takes to walk/send the paper hardcopy to its recipients, as well as increase security. This prevents the circulation of multiple versions of the same document around the office, ensuring all employees are on the same page- literally.
Centralized Document System
Gathering information and storing it in one place is very beneficial. It saves time, and keeps everyone from becoming frustrated from lost or misplaced documents. The document management system will allow key word searches and filters that speed up the search and retrieval process. Customers won’t have a long wait time and interactions will be productive, improving customer service satisfaction.
A well-managed document management system will help internal and external organizational communication. In addition to improved communication, document management enhances security and makes instant access possible.
If you’re tired of shuffling paper around and having to push piles of paperwork, Contact Biel’s today.