Who Are We?

Biel’s Document Management, founded in 1939, is the imaging leader and first choice for all paperless office solutions, providing innovative document management solutions that enable companies to scan, store, retrieve, and use information more efficiently, accurately, and securely. Leveraging decades-long business partnerships with such well-respected companies such as KodakCanon, and EMC, Biel’s helps organizations efficiently manage documents and data, saving them money and increasing the efficiency of their workplace.

Documents Converted Last Month

Software Users

Hardware Installations

Happy Customers

Department Solutions

Accounts Payable

Staying focused is more important than ever, especially when searching for ways to cut costs, increase productivity and generate ROI. With just one initiative — using Biel’s to electronically manage accounts payable (AP) and other financial documents — your organization could introduce the quickest and most cost-effective way to improve the bottom line.

Human Resources

Biel’s solutions for human resources simplify daily HR tasks by giving your HR staff instant access to documents whenever they’re needed. Employee information and forms –whether they originate from your HRIS, another HR application or as paper documents — are available immediately with a single click.

Customer Service

Imagine your customer service team retrieving all critical documents associated with a customer instantly without leaving their desks or even their existing customer service software— no searching for folders in filing cabinets, no more trips to warehouses or offsite storage to retrieve archived paper documents.


What if your potential customers could access their quotes and other custom sales documents instantaneously and make a purchase decision in minutes? With instant access to all necessary sales aides, your Sales team will become more efficient and be able to concentrate on making sales instead of doing paperwork.


Engineers and Designers store their knowledge and ideas in all types of documents. With this comes the challenge of managing engineering changes, revisions, and release processes as well as collaborating across the Web. Engineering departments very often have difficulty finding documents, identifying correct versions of a document, and keeping documents secure.


All organizations deal with legal documentation, whether it’s as simple as a company’s service contracts or as complex as a law firm’s extensive paper trail of contact records. The vulnerability of paper is a serious issue, meaning enterprise content management tool for keeping legally binding documents and related information secure from unauthorized viewing and tampering as well as protecting records in cases of disaster.

FAQ: What You Need to Know!

What is Document Management?
Document management is the processes of handling documents in a way that enables them to be created, shared, organized, stored and retrieved efficiently and effectively.

Objectives of Document Management:

  • Reduce lost and misfiled documents.
  • Provide faster search and retrieval of documents.
  • Reduce the amount of physical space used to store documents, such as file cabinets, boxes and shelving.
  • Better organize existing documents.
  • Streamline information and workflow.
  • Allow instant access to documents.

What is Records Management?
Records management is the practice of maintaining records including classifying, storing, securing and destruction or archival preservation, which protects fragile historical archives and assures permanent records are accessible and readable for years into the future.

Objectives of Records Management: 

  • Control the quantity and quality of records.
  • Simplify the activities, systems, and processes of records maintenance and use.
  • Identify what records exist by records inventory.
  • Apply required retention periods to stored items.
  • Develop and administer policies and procedures.
  • Preserve records throughout their life cycle.

What is AP Automation?
Most organizations today rely on a paper-intensive, manual receipt and approval accounts payable (AP) process. Most of the AP staff spends its time dedicated to opening mail, obtaining approvals, managing vendors, tracking spending and manual data entry. However, thanks to technology, that no longer has to be the case.

Accounts Payable Automation allows for all those tasks to be accomplished quickly, completely and best of all, automatically. Benefits that accompany AP Automation include:

Improved cash flow cycle management
Since automation removes many of the delays associated with getting data into your financial systems for approval, at the end of the month, you accrue fewer payables.

Increased invoice data accuracy
Inaccurate invoice data results in time spent investigating the error, correcting it and possibly reprocessing a payment. Automation delivers the most accurate data possible.

Capitalization on early pay discounts
An accounts payable process that moves faster allows for more early-pay discounts.

Reduced manual data entry costs
Automated data capture gets rid of 75% of data entry labor costs. When manual data entry is nearly eliminated, there are dramatic improvements in speed and effectiveness. This benefit also yields the biggest return on investment.

What do you offer for HR Automation?
Our solutions for human resources simplify daily HR tasks by giving your HR staff instant access to documents whenever they’re needed. Employee information and forms –whether they originate from your HRIS, another HR application or as paper documents — are available immediately with a single click. Our document management solutions for HR integrate smoothly with all your employee management software, including solutions for recruiting, onboarding and performance. The connection to electronic personnel files is seamless – users access information within the HR software applications they use every day. Even if most employee documents are already digital, our HR solutions document output management features help speed up HR processes. Forms can be completed electronically by employees, then sent in batches to third-party administrators (TPAs) and other providers.


Major Human Resources applications:
– Applications
– Personnel Folders
– Expense Reports
– Time Cards
– Benefits
– Retirement Requests
– Vacation Requests

Major HR Solutions: 
– Automated Forms
– Online Document Vault
– Digitized HR Files
– Forms Processing
– Online Forms

What Microform services do you offer?
Software: Digital ReeL
Digital ReeL is a complete microfilm conversion solution which converts microfilm to virtual, digital microfilm rolls. The conversion creates a digital replica of your original microfilm or microfiche. The entire microfilm roll or fiche is digitally converted. The Digital ReeL microfilm conversion solution includes a software application that emulates microfilm retrieval from a reader printer. Users retrieve virtual microfilm rolls from a PC workstation, avoiding the hassles that come with physical microfilm and legacy reader printers.

Conversion: Digital Images from Microfilm
With state of the art film scanners, Biel’s can scan any standard microfilm format and create digital images to be uploaded into an existing electronic document management system or directly onto CD’s for viewing over your network or the Internet.

Conversion: Microfilm from Digital Images
Do your electronic/digital documents and data comply with government regulations for record retention? Do you have a disaster recovery program for your electronic records? Biel’s can convert your digital images to microfilm so they can easily be stored for disaster recovery or government compliance.

Hardware: Microfilm Readers/Scanners
Our Microfilm Readers/Scanners use the latest digital technologies to provide powerful features not found in any other microfilm equipment. These features make our microfilm scanners so easy-to-use, fast-to-operate, and versatile that leading research and academic universities are integrating it into their operations to make the most of their microforms investment.

Why should I go digital?
90% of business information still exists on paper. In the US alone, there are over 4 trillion paper documents. These documents are taking up valuable office space, complicating the search and retrieval process for workers and are a huge risk to information security and integrity. Making the switch from paper to digital is quick, easy, and effective!

How much is paper costing my organization?
On average it costs $20 to file a paper document, $120 to find it and a whopping $220 to reproduce a lost paper document. In fact, even your filing cabinets are costing your organization money. The average cost of a fireproof cabinet, that stores 10,000 paper documents, is $1,300. These same 10,000 documents after conversion to digital can fit on one CD, which costs $1.00.

How can my organization benefit?
• Full-text Search

• No Lost Files

• Digital Archiving

• Improved Security

• Disaster Recovery

• Improved Customer Service

• Remote Access to Documents

• Internal Efficiency and Workflow

• Automation of Work Processes

• Electronic Audit Trails

• Simultaneous access to the same document

• Instant access to any digital document

How much time is spent on paper documents?
• 20% to 40% of workers time is wasted searching for paper documents

• The average paper document gets copied 19 times.

• Professionals spend 5-15% reading information, but up to 50% looking for it

• 7.5% of all documents get lost and 3% of the remainder gets misfiled.

What are some more benefits?
All those cabinets and boxes of paper taking up valuable office space are just waiting to be digitized. By getting the conversion process started today you can gain back your lost space, increase information security and save the time of everyone on your staff.

More and more organizations in the US are going digital each year, increasing their efficiency and effectiveness in their industries. Don’t get left behind! Start the conversion process today.

See for yourself! Take a virtual tour of our document conversion process below…

Take a Virtual Tour of our Document Conversion Process!

Let's go.

Latest From Our Blog

Memorial Day

Memorial Day is a Nationally Celebrated Remembrance Holiday for the 1.8 million Americans lost in conflict. It is time America shows her thanks and respect for the soldiers that have fought for her. Specifically, the day honors all of those who were lost in various conflicts under our flag. History Memorial Day started after the Civil War. The day was created to honor those, on both sides of the bloody war, that had died. It was originally known as Decoration Day and is always celebrated on the last Monday in May, which is why for many institutions it unofficially marks the start of summer. It was celebrated for years after the Civil War with parades, grave decorations, and closed businesses. While both the Northern and Southern states honored the dead on different days, both follow the tradition following the Civil War. It was after WWI that America found itself embroiled in another large-scale conflict. Decoration Day, as it was known then, became Memorial Day for all lost military personal members. It wasn’t until 1968 when Memorial Day became a federal holiday on the third Monday of May. The three day Memorial Day weekend became effective in 1971. In 1996, Waterloo, NY was declared the first host of Memorial Day in US history. Celebrations Memorial Day is more than an opening of swimming pools, barbecues, and summer clothing. The day was originally a somber show of respect for our dead. Regardless of how much of  wonderful weekend it is, there are still simple ways to celebrate the historical intent of Memorial Day. 1. Take flowers to the cemetery. Find a group...

What Is Enterprise-Wide Content Management?

Enterprise Content Management (ECM) is the collection and organization of information that is to be used by a designated audience. The systematic approach is strategies, methods, and tools used to capture, manage, store and preserve the documents for the audience. The audience uses these documents for organizational processes and business activities. ECM is incredibly beneficial in a world that is more and more focused on data while producing larger and larger amounts of content. If you’re looking for more of a definition, check out our post, ECM In Five Words. Benefits of ECM
 ECM can provide many benefits regardless of your company size. Every company produces content and increases the need for these benefits. ECM provides more control. Having a system in place to control all of your content will decrease the risk and provide for a better awareness and understanding of where your content is, stored, and preserved. Better control can lead to better results in all aspects from federal compliance to customer service. Reduce costs. Having content all saved in one spot with easy enterprise wide access saves operating costs. The documents are easy to find and do not need to be printed or stored in file cabinets, which saves costs on both space, employee time, and efficiency. Since employees know exactly what has been written there is no duplicate content being created or stored. As a result a consolidation of business applications will maximize efficiency. Efficient business are those that save on costs. Better data storage and backup. An ECM system is better at data backup and storage than a traditional content system. The storage and management part...

Document Scanning

Scanning is a part of business life. Whether you scanned hundreds of documents as an intern or scan a few daily, almost all business will have come in contact with scanning. But it is more than just inserting a document and hitting scan. Scanning: Scanning is the process of converting these documents to digital form. It is essential to business functions. For example, many employees utilize scanning to send paper documents in emails to other employees or to customers without having to print off unnecessary amounts of paper. The scanning process uses both hardware and software system. Hardware: Scanning, of course,  requires some kind of hardware to capture this document. Each company might have a different preference for the hardware used. By picking the correct scanner, your business will best be able to maximize scanning’s benefits for the company. Incorrect hardware will decrease efficiency of scanning. For example, spending money on a complicated scanner with a large processing system would be inefficient for a company with minimal forms. On the other hand, buying a scanner with minimal capabilities for a company with many forms will be equally unhelpful. Software Each scanner comes with software. The software is what completes the conversion between print and digital. The scanned forms and documents are than imported into the system. This is the last step in the process and necessary for the software component to be a success. At this point, the scan is considered complete. Post-scan documents are often translated to computer language using OCR. From this documents can be stored, shared among employees, or entered into a database for further data manipulation. Benefits...

Stay Productive all Summer Long

It is almost summer, even if the weather where you live seems to be denying its existence. With summer comes warmer weather, longer days, and greater distractions. In the months of barbecues and swim suits, it is so easy to lose focus at work thinking about the other ways you would rather spend your days. But summer is an important time to remain focused. Whether your business sees the most traffic in the summer or is a time of strategic planning, it is important that you and all of the other employees are whole-heartedly present. • Create three lists. Summer is the perfect time to knock things off of your list that you have been meaning to do. Create ” need to do” list that contains your job assignments and any projects you may be working on. Next is a “should do” list that contains things that should be done but aren’t as important such as emptying your inbox. Then create a “want to do” list that contains whatever you want to make yourself a better employee. Complete your need to do list first or daily and slowly check off your should do and want to do list one by one this summer. • Clean! Technically it’s supposed to be spring cleaning but with winter coming to an end and then going right into tax season, who has time for spring cleaning. Start by cleaning your desk and get rid of what you don’t need. Then take what you do need and organize it. Group like things together and store in a way that makes sense and allows easy access. Do the same with...

Database Details

Databases are well kept storage of your information. Most companies use some kind of database to help keep track of their business transactions. Databases are often associated with, yep, data and have risen to even greater prevalence as part of the big data revolution. Of course this data could be on paper or saved in spreadsheets but databases provide some very important benefits. Benefits 1. Storing information in a database allows for patterns to be seen in your operations data easily. The information can be indexed so that data of similar kinds is automatically grouped together. 2. Furthermore, databases provide precious times savings to your business. When using the search feature, searching is an easy task,  and requires no time looking for documents in piles of other records. Databases can be set up to produce records and reports without any human support saving employees large chunks of time. 3. Easily accessible data is another benefit of databases. The data is incredibly accessible even to employees who have minimal knowledge. A search or query in database world, can be bring up records with a match in seconds instead of searching through paper or excel sheets. These searches can also be saved if they are performed frequently to make the data even more accessible to all. 4. Intermeshed data is a standard. Data from a variety of searches can be imported into a database and stored together by some type of identifier or primary key; for example, this could be a customer’s name. By having the data in one location and together from a variety of sources, business may find some interesting insights. There...

Tech Talk: AI and Open Source

Everyday it seems as if another breakthrough is made in tech. Another big moment, cool invention, new business use, or fun toy seems to appear out of thin air. This week, its bigger than usual. Google, one of the internet staples has been open sourcing code and designs for some time. Open-sourcing means to share on the internet and make public to all users. While they are careful to only share relevant information that doesn’t effect their business negatively, sharing code has cemented Google as a brand of innovation, tech leadership, and knowledge. Most recently they open-sourced an important AI code. AI, or artificial intelligence, is the idea that computers and machines can be built to have the same intellect, reasoning, capabilities, and emotions as human. While AI-driven models exist, there is no true AI machine. This offering from Google is called Parsey McParseFace. Parsey McParseFace is designed to help computers understand English. This is normally something they struggle with and developers struggle to program for. Consumers are more and more asking for computers to understand English (or any language) through Facebook bots or Siri like applications. Parsey McParseFace is important because it allows for computer to really understand a sentence in syntax. Parsing a sentence is so hard for a computer because a sentence can be structure in thousand of different ways, in different regional dialects, in slang and other colloquial language, and with synonyms. A computer can often struggle to understand the difference between them and seems to make English language a joke. That’s why Siri does not always understand a command. But according to Google’s test, Parsey...

Contact Us Today