Who Are We?

Biel’s Document Management, founded in 1939, is the imaging leader and first choice for all paperless office solutions, providing innovative document management solutions that enable companies to scan, store, retrieve, and use information more efficiently, accurately, and securely. Leveraging decades-long business partnerships with such well-respected companies such as KodakCanon, and EMC, Biel’s helps organizations efficiently manage documents and data, saving them money and increasing the efficiency of their workplace.

Documents Converted Last Month

Software Users

Hardware Installations

Happy Customers

Department Solutions

Accounts Payable

Staying focused is more important than ever, especially when searching for ways to cut costs, increase productivity and generate ROI. With just one initiative — using Biel’s to electronically manage accounts payable (AP) and other financial documents — your organization could introduce the quickest and most cost-effective way to improve the bottom line.

Human Resources

Biel’s solutions for human resources simplify daily HR tasks by giving your HR staff instant access to documents whenever they’re needed. Employee information and forms –whether they originate from your HRIS, another HR application or as paper documents — are available immediately with a single click.

Customer Service

Imagine your customer service team retrieving all critical documents associated with a customer instantly without leaving their desks or even their existing customer service software— no searching for folders in filing cabinets, no more trips to warehouses or offsite storage to retrieve archived paper documents.

Sales

What if your potential customers could access their quotes and other custom sales documents instantaneously and make a purchase decision in minutes? With instant access to all necessary sales aides, your Sales team will become more efficient and be able to concentrate on making sales instead of doing paperwork.

Engineering

Engineers and Designers store their knowledge and ideas in all types of documents. With this comes the challenge of managing engineering changes, revisions, and release processes as well as collaborating across the Web. Engineering departments very often have difficulty finding documents, identifying correct versions of a document, and keeping documents secure.

Legal

All organizations deal with legal documentation, whether it’s as simple as a company’s service contracts or as complex as a law firm’s extensive paper trail of contact records. The vulnerability of paper is a serious issue, meaning enterprise content management tool for keeping legally binding documents and related information secure from unauthorized viewing and tampering as well as protecting records in cases of disaster.

FAQ: What You Need to Know!

What is Document Management?
Document management is the processes of handling documents in a way that enables them to be created, shared, organized, stored and retrieved efficiently and effectively.

Objectives of Document Management:

  • Reduce lost and misfiled documents.
  • Provide faster search and retrieval of documents.
  • Reduce the amount of physical space used to store documents, such as file cabinets, boxes and shelving.
  • Better organize existing documents.
  • Streamline information and workflow.
  • Allow instant access to documents.

What is Records Management?
Records management is the practice of maintaining records including classifying, storing, securing and destruction or archival preservation, which protects fragile historical archives and assures permanent records are accessible and readable for years into the future.

Objectives of Records Management: 

  • Control the quantity and quality of records.
  • Simplify the activities, systems, and processes of records maintenance and use.
  • Identify what records exist by records inventory.
  • Apply required retention periods to stored items.
  • Develop and administer policies and procedures.
  • Preserve records throughout their life cycle.

What is AP Automation?
Most organizations today rely on a paper-intensive, manual receipt and approval accounts payable (AP) process. Most of the AP staff spends its time dedicated to opening mail, obtaining approvals, managing vendors, tracking spending and manual data entry. However, thanks to technology, that no longer has to be the case.

Accounts Payable Automation allows for all those tasks to be accomplished quickly, completely and best of all, automatically. Benefits that accompany AP Automation include:

Improved cash flow cycle management
Since automation removes many of the delays associated with getting data into your financial systems for approval, at the end of the month, you accrue fewer payables.

Increased invoice data accuracy
Inaccurate invoice data results in time spent investigating the error, correcting it and possibly reprocessing a payment. Automation delivers the most accurate data possible.

Capitalization on early pay discounts
An accounts payable process that moves faster allows for more early-pay discounts.

Reduced manual data entry costs
Automated data capture gets rid of 75% of data entry labor costs. When manual data entry is nearly eliminated, there are dramatic improvements in speed and effectiveness. This benefit also yields the biggest return on investment.

What do you offer for HR Automation?
Our solutions for human resources simplify daily HR tasks by giving your HR staff instant access to documents whenever they’re needed. Employee information and forms –whether they originate from your HRIS, another HR application or as paper documents — are available immediately with a single click. Our document management solutions for HR integrate smoothly with all your employee management software, including solutions for recruiting, onboarding and performance. The connection to electronic personnel files is seamless – users access information within the HR software applications they use every day. Even if most employee documents are already digital, our HR solutions document output management features help speed up HR processes. Forms can be completed electronically by employees, then sent in batches to third-party administrators (TPAs) and other providers.

 

Major Human Resources applications:
– Applications
– Personnel Folders
– Expense Reports
– Time Cards
– Benefits
– Retirement Requests
– Vacation Requests

Major HR Solutions: 
– Automated Forms
– Online Document Vault
– Digitized HR Files
– Forms Processing
– Online Forms

What Microform services do you offer?
Software: Digital ReeL
Digital ReeL is a complete microfilm conversion solution which converts microfilm to virtual, digital microfilm rolls. The conversion creates a digital replica of your original microfilm or microfiche. The entire microfilm roll or fiche is digitally converted. The Digital ReeL microfilm conversion solution includes a software application that emulates microfilm retrieval from a reader printer. Users retrieve virtual microfilm rolls from a PC workstation, avoiding the hassles that come with physical microfilm and legacy reader printers.

Conversion: Digital Images from Microfilm
With state of the art film scanners, Biel’s can scan any standard microfilm format and create digital images to be uploaded into an existing electronic document management system or directly onto CD’s for viewing over your network or the Internet.

Conversion: Microfilm from Digital Images
Do your electronic/digital documents and data comply with government regulations for record retention? Do you have a disaster recovery program for your electronic records? Biel’s can convert your digital images to microfilm so they can easily be stored for disaster recovery or government compliance.

Hardware: Microfilm Readers/Scanners
Our Microfilm Readers/Scanners use the latest digital technologies to provide powerful features not found in any other microfilm equipment. These features make our microfilm scanners so easy-to-use, fast-to-operate, and versatile that leading research and academic universities are integrating it into their operations to make the most of their microforms investment.

Why should I go digital?
90% of business information still exists on paper. In the US alone, there are over 4 trillion paper documents. These documents are taking up valuable office space, complicating the search and retrieval process for workers and are a huge risk to information security and integrity. Making the switch from paper to digital is quick, easy, and effective!

How much is paper costing my organization?
On average it costs $20 to file a paper document, $120 to find it and a whopping $220 to reproduce a lost paper document. In fact, even your filing cabinets are costing your organization money. The average cost of a fireproof cabinet, that stores 10,000 paper documents, is $1,300. These same 10,000 documents after conversion to digital can fit on one CD, which costs $1.00.

How can my organization benefit?
• Full-text Search

• No Lost Files

• Digital Archiving

• Improved Security

• Disaster Recovery

• Improved Customer Service

• Remote Access to Documents

• Internal Efficiency and Workflow

• Automation of Work Processes

• Electronic Audit Trails

• Simultaneous access to the same document

• Instant access to any digital document

How much time is spent on paper documents?
• 20% to 40% of workers time is wasted searching for paper documents

• The average paper document gets copied 19 times.

• Professionals spend 5-15% reading information, but up to 50% looking for it

• 7.5% of all documents get lost and 3% of the remainder gets misfiled.

What are some more benefits?
All those cabinets and boxes of paper taking up valuable office space are just waiting to be digitized. By getting the conversion process started today you can gain back your lost space, increase information security and save the time of everyone on your staff.

More and more organizations in the US are going digital each year, increasing their efficiency and effectiveness in their industries. Don’t get left behind! Start the conversion process today.

See for yourself! Take a virtual tour of our document conversion process below…

Take a Virtual Tour of our Document Conversion Process!

Let's go.

Latest From Our Blog

Document Management for Your Accounting Dept.

If you work in the financial industry, you know how important document retention is. Many financial regulations require retaining documents for the past five years or more in order to meet compliance. Having a document management solution isn’t legally necessary but is extremely useful. There are two important components of document management that are beneficial to the finance industry: Optical Character Recognition will automate manual data entry, transforming a tedious and expensive job to a more productive and efficient. In an organization that is form-based, OCR will recognize specific areas on the standardized forms which will allow for easy cataloging and more efficient. Electronic Signatures will work well with many document creating/editing software programs.The fast signature process will improve workflow and save time. A document management solution has more benefits than just going green. Handling, searching, and organizing documents is time consuming and more apt for error than a paperless solution. Paper documents are susceptible to theft, manipulation or being lost due to easy access, natural disasters and other threats to security. Going paperless will allow organizations to reach a higher security standard and improve business processes. Implementing a document management system doesn’t have to be frustrating or overwhelming. Rather than stress yourself out, focus on digitizing all documents moving forward and slowly begin digitally archiving your file cabinets. Be sure that all employees are consistent and trained properly to use the new systems.  Your document management system will: Meet compliance regulations while being preserved in a secure, unchangeable format. You’ll find it easier to audit any time/dates, users or changes to information all with one system. Your retention plan will...

Why Document Management Is So Important for the New Year

 2016 brings a fresh start for your company. You may be wondering about ways in which your company can improve to ensure that you have a successful year. One cost-effective office solution that will improve office efficiency at a low cost, is a document management solution. A document management solution is essential for any company that deals with a high volume of paper documents. Document management means improved organization for your business and organization is the cornerstone for any successful business.  Below are just a few reasons why document management is so important for the new year. Improved Workflow Operations Document management solutions make it easy to digitally send document to employees, clients or vendors. You will no longer have to send physical documents. When you can digitally send documents, you can instantly send important information thereby increasing the rate of workflow. Tasks will be completed quicker and easier. Savings When tasks can be streamlined to be completed quicker and easier, your company will save both time and money.You and your employees can save time previously spent managing documents. This time can be re-purposed into completing more important tasks, sparking office innovation. Some studies indicate that in offices with paper documents, employees can spend an average of 35% of their time handling documents. That is a lot of valuable work time, that can be spent elsewhere. Strong Security If you have paper documents stored in your office, then they are susceptible to loss, theft or damage. Lost documents pose a major security threat to businesses. Additionally, merely having documents on your computer doesn’t mean they can’t be hacked. A...

Morning Rituals to Get You Ready for a Productive Day

Waking up in the morning can be hard.  But hitting snooze and lying in bed for too long can slow you down for the whole day.  A good morning can set you up for a productive, eventful day.  Starting your morning off right will change your attitude and productivity during that day, allowing you to finish the day and feel accomplished that night.  Try these tips to make your morning more productive and start on the right foot. Wake up a few minutes earlier. Waking up a little earlier every morning is extremely beneficial.  It eliminates the stress of rushing to get ready and the drive to work.   You will be able to drink a cup of coffee on your couch instead of worrying about spilling it in the car as you rush to work. Give yourself time to get ready for the day and remain calm while going into work. Stretch it out. Working out and stretching in the morning is a great way to start off the day.  Getting your body moving helps your blood flow in your brain and muscles.  This will help you concentrate and feel more awake.  The adrenaline will also help you stay focused throughout the day.   Just 15 minutes of stretching will benefit you. Eat a healthy breakfast. If you get up earlier, you will have time to make yourself an egg white omelet with vegetables, oatmeal, or a smoothie, instead of going through a fast food drive-thru or grabbing a Pop-Tart (even though they are delicious).  This will help keep your body fueled until lunch time without your stomach growling. ...

How to Create Motivated Workers

In order to be the most efficient and effective, it is important for every employee in a business to be motivated.  For this to happen, employees need to know that their work has a purpose.  Below are a list of easy ways to produce a motivated workforce: Incentives Clear goals and objectives Interactive meetings (one-on-one or team meetings) Constructive feedback Career Advancement There are many different types of incentives.  An employer could motivate his/her employees with a bonus, ice cream party, special recognition, extra vacation days, or a gift card.  Incentives give employees something to work hard towards, because they want those two extra, paid vacation days or the gift card.  Incentives reward workers for their hard work and accomplishments. Clear goals and objectives help workers understand how they can help the company thrive.  As the employee completes the specific tasks given, he/she will feel accomplished.  Short term and long term goals should be given so the employees know what they are working for. Bosses and supervisors should hold meetings on an individual level with their employees, with a group, or both.  At the meetings, both the superior and subordinates should have time to talk and give their opinions.  It is important to build a solid working relationship.  This will result in trust, loyalty, and motivated workers.  If subordinates are able to open up to their superiors, it will make them feel heard and comfortable.  This way both the boss and his/her employees can work together to be more effective and efficient. Constructive feedback will allow workers to understand what they are doing right, and should continue to do,...

Document Management Solutions for End of the Year Tasks

The beginning of the new year is a good time to focus on new habits and hobbies as well as a good time to reflect on the last year. The end of the year is often a frantic and busy time for many businesses. There is so much that needs to be done before the year is finished and so little time to accomplish everything. To make this time easier next year, there are many document management solutions that can help you to accomplish all your end-of-the-year office tasks. Below are some common end-of-the-year tasks, with document management solutions to help you accomplish them. Review Old Documents If your company is like most companies, then you probably have a stack of papers piled up in your office that you don’t know what to do with. While you certainly don’t need to keep all of your documents, you need to carefully determine which documents you need to retain and which to discard. When you convert your paper documents to digital documents, you can make better decisions concerning your documents. Digitized documents will allow you to sort through documents with speed and ease. You can easily determine which documents you no longer need, allowing for increased workflow efficiency in the office. Technology Upgrades The end of the year is the perfect time to consider technology upgrades in the office. It is a good idea to go through your office to make sure that everything works. You should also consider new technology that will streamline your processes and increase your office efficiency. Document management solutions are technological solutions that will do this...

Don’t Get Snowed In: Maintaining Productive Habits During Winter

While so far we’ve been blessed with unseasonably warm weather here in Western New York, we are usually no strangers to harsh, cold winters. For many, it can be a struggle to maintain productive habits during the winter months. It is typically very cold, dark and snowy, so it can be very tempting to want to stay indoors and hibernate. However, it is important to maintain consistent productivity throughout the year, especially during the winter months when it is so hard. Below are some tips on how to maintain productivity throughout the winter months. Make Fun Plans In the cold months you don’t want to be outdoors, so it can seem like there’s a lot less fun things to do. This is the perfect time for you to plan ahead for summer. Brainstorm some trips, activities or vacations you might want to do this summer.  This will give you something to look forward to and will help you to get through these cold winter months. Stay Active and Get Some Sunlight Staying inside too long can leave you prone to illness and cabin fever. To offset these, it is crucial to get outside for a little bit. Perhaps take the dog for a walk around the block or shovel your neighbor’s driveway. A little exercise and sunlight can provide you with some much needed energy. Eat Well This is always important, but is especially hard around the winter months. With less outdoor activities and more food, it can really be a struggle to eat healthy. The holidays especially involve lots and lots of foods that aren’t always healthy. Fatty...

Contact Us Today