Document Conversion is one of the easiest ways to save money and boost productivity in modern business. Even with this knowledge readily available, many businesses are still behind the curve, relying on paper and physical documents to store information. Let’s demystify the process by answering a few frequently asked questions.
What is the first step of the document conversion process?
The process starts with the safe and secure pick up of your records by the Biel’s logistics team. Logistics team members can provide specifically designed boxes for use in the safe transport of documents. Upon arrival, team members safely unload the records and tags them with name, shop order number, and unique identifying characters. These tags allow us to track the progress your project through each and every step of the process. Then, we safely store records in a custom designed records room. An employee then mails an acknowledgement letter to you, confirming the number of boxes received along with an estimated completion date.
How are documents converted?
The documents and records are first prepared by Biel’s well-trained and experienced team of preparation specialists. By removing all of the hindrances to an effective scanning effort the documents are then ready for easy feeding into state-of-the-art high-speed scanners. We check the scanning equipment for accuracy in a separate, specialized process utilizing unique software specifically designed to inspect a large number of images in an effective, efficient manner. This detects, flags and re-scans any errors as necessary. Once complete, files are delivered by CDs, DVDs, external hard drives, file transfer processes, and many other means.
Which types of documents can be converted?
With over 60 years of experience in conversion services, Biel’s can create digital images from almost any type of paper documents. We can scan financial records, medical records, catalogs, computer reports and other vital business records. Biel’s also converts all types of documents such as newspapers, medical records, and other essential documents to standard microfilm formats: 16mm Microfilm, 35mm Microfilm, Microfiche, Aperture Cards.
Will my records remain safe and secure throughout the conversion process?
The custom designed records room at Biel’s boasts a 10” steel reinforced concrete structure with reinforced concrete floor and ceilings. Additionally, Biel’s protects documents and data with a “Class A” temperature and humidity controlled vault. We ensure safety and security with a number of electronic monitoring, computerized grid inventory, and alarm systems.
Biel’s is now InStream! To learn more about document conversion, please click here to visit InStream’s website.