The HR office is one of the most document-heavy places in the office. HR documents, such as resumes, legal documents, contracts, and complaints should be organized and maintained. A customized document management system for HR will add organization and efficiency to the department. Below are just few benefits that document management will have on your HR department.
All documents, one centralized location
A document management system simplifies HR operations by relocating all documents to a single, centralized digital format. Retrieve and access documents instantly. Frantic searches through file cabinets are a stress of the past. Forms are completed electronically by employees, then sent in batches to third-party administrators (TPAs) and other providers.
Authorization + Security
A Human Resources Document Management solution will provide quick access to both active and archived records. Furthermore, it will also adhere to tight security and compliance regulations. With an HR DMS, your company can define its own security measures. With sensitive documents, you can authorize only certain employees to gain access. Security measure ensure that only authorized viewers can access sensitive and compliant documents.
Better Compliance with Regulations
Unlike other departments, HR requires that many documents are retained for a set amount of time. Increasing government regulations require that companies archive certain documents. Years ago, document retention required vast storage that included file cabinets. A digital HR DMS keeps documents archived and readily available at all times.
The costs associated with producing and storing paper documents are substantial. As a result, with HR DMS your HR Department will save a lot of money, by not having to manually produce and process paper documents. When your company stores paper documents on-site, you have to pay for file cabinets, storage and security. In addition to various ink and printing expenses. Consequently, paperless HR Department will reduce or eliminate nearly all of these expenses, freeing up office space, while revamping efficiency.
To learn more about the benefits of HR Solutions, visit InStream.